Digital consignment note, images and documentation all in one place for the transport order

Papers in the cab, photos on the driver’s phone and documents sent by email can quickly make it difficult to find the documentation for a specific trip.

A transport management system can compile the documentation directly during the trip.

In Boxboxbox, drivers and office staff can manage transport documentation digitally.

The documentation follows the consignment

Documents should not be kept separate from the transport job itself.

When documentation is saved during the trip, it becomes easier to retrieve it later.

This could include, for example, a digital consignment note or eCMR, delivery documentation, photographs, customer documents and other files related to the transport.

Photographic documentation upon delivery

There can be many situations where a photograph is the simplest form of documentation.

This could be documentation of a delivery, the location of goods or other aspects of the transport.

When the photograph is saved directly alongside the trip, the office doesn’t have to search for photographs on the driver’s phone or in old messages.

From driver to administration

Digital documentation also makes the post-trip process easier.

When the office has the documents to hand, the transport can be finalised more quickly and prepared for invoicing.

This reduces reliance on paper and manual workflows.

Why digital archiving matters

It’s not just about saving paper.

Digital archiving also means that documentation can be retrieved.

If a customer asks about a consignment months later, the documents can be found alongside the original trip.

For smaller haulage companies, this can mean the difference between accessing the documentation in a matter of seconds and having to search through folders, emails and phones.