What is a transport management system?

A transport management system helps hauliers and transport companies keep track of their day-to-day operations. Instead of having trips, drivers, vehicles, waybills and invoicing scattered across emails, phones, paper and spreadsheets, all this information can be gathered in one place.

A transport management system is also known as a TMS or a TSM system. What these systems have in common is that they are used to plan and manage transport assignments from the moment an order is created until the journey is completed and ready for invoicing.

What is a transport management system used for?

For a small haulier, transport management is first and foremost about maintaining an overview.

When a new job comes in, it must be easy to see which vehicle is to carry out the trip, which driver is available, when the trip is to take place, and what the customer is to be invoiced for.

A system such as Boxboxbox brings all this information together, making day-to-day planning much clearer.

For example, a transport job can be created with the collection address, delivery address, time, customer, vehicle type, driver, price and other details about the trip.

The trip can then be planned and forwarded to the driver. https://boxboxbox.io/viden/transportplanlaegning-for-mindre-vognmaend-boxboxbox?lang=da

Once the journey has been completed, the information and documentation can be used as the basis for invoicing.

Who needs a transport management system?

Transport management systems are often associated with large transport companies, but smaller businesses have at least as great a need for a single, comprehensive overview.

A system can be used by, amongst others:

Hauliers.

Courier firms.

Removal firms.

Distribution companies.

Companies with their own drivers and vehicles.

Specialist transport.

Food transport.

Other companies that plan recurring or one-off transport jobs.

For smaller businesses, it is important that the system does not become more complicated than the work itself.

That is why Boxboxbox has been developed with a focus on the day-to-day operations of smaller haulers.

A typical transport job can follow a simple process.

First, the trip is created.

Then, the relevant vehicle and driver are selected.

The driver receives information about the trip.

Once the trip is complete, the necessary details are recorded.

The trip log and other documentation are collated digitally.

Finally, the trip is ready for invoicing.

This means that the information does not need to be retrieved from text messages, emails, paper documents or handwritten notes.

Why use a digital system?

https://boxboxbox.io/viden/digitalisering-af-en-vognmandsforretning-boxboxbox?lang=da

Many smaller transport companies can run their business without an actual transport management system.

The problem typically arises when the number of trips increases.

There are more drivers, more vehicles, more customers and more information to keep track of.

A digital system can therefore be particularly helpful in providing an overview of:

Today’s and upcoming trips.

Available vehicles.

Drivers.

Pickup and delivery.

Customer details.

Prices.

Waybills.

Recurring trips.

Invoicing.

The aim is not necessarily to automate everything.

The aim is to make it easier to see what needs to be done, what has already been completed, and what still needs to be invoiced.

What is Boxboxbox?

Boxboxbox is a Danish transport management system developed for small hauliers and transport companies.

The system can be used for, amongst other things, transport planning, drivers, vehicles, recurring trips, digital waybills and invoicing.

Boxboxbox is designed for businesses that want a simple transport management system without unnecessary complexity.

Frequently asked questions

What does TMS stand for?

https://boxboxbox.io/viden/hvad-er-et-tms-system-boxboxbox?lang=da

TMS stands for Transport Management System. In Danish, terms such as ‘transport management system’, ‘transport administration system’ and ‘haulier system’ are used, amongst others.

Can smaller hauliers use a transport management system?

Yes. A transport management system can be useful for both sole traders and smaller transport companies with several vehicles and drivers. https://boxboxbox.io/viden/vognmandssystem-hvad-skal-du-vaelge-boxboxbox?lang=da

What can Boxboxbox be used for?

Boxboxbox can be used, amongst other things, to create and plan trips, manage vehicles and drivers, handle recurring trips, collect trip information and prepare completed trips for invoicing.

Do you have to be a large transport company?

No. Boxboxbox has been developed with a focus on smaller transport companies and hauliers.

Can the system be used by courier companies?

Yes. The system can be used for various types of transport, including courier services, distribution, removals and other commercial transport. 32qewz<